Developing a Secure, Enterprise-Grade Platform for Managing a Corporate Fleet of 800 Vehicles.
Industry Logistics and Transportation
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$250M+ ARR
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12+ Successful Years
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1500+ Global Employees
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5000+ Projects
Client's Testimonial
"Security, reliability, and detailed reporting were our top priorities. The Developers.dev team exceeded our expectations on all fronts. Their understanding of enterprise B2B workflows and their commitment to security, proven by their SOC 2 certification, gave us the confidence we needed. The new platform has cut our wash-related administrative costs by 60%."
Director of Fleet Operations
Client Overview
Global Logistics Inc. is a major EU-based logistics firm managing a diverse fleet of 800 vehicles, from sedans to light trucks. Maintaining fleet cleanliness was a contractual obligation with many of their clients, but their process was manual, inefficient, and difficult to track. They relied on individual drivers expensing washes at various vendors, leading to inconsistent quality, high costs, and an administrative nightmare.
Problem
Global Logistics needed a centralized system to schedule, track, and pay for car washes across their entire fleet. They needed a solution that could handle complex invoicing, provide detailed reporting for auditing purposes, and integrate with their existing fleet management software.
Key Challenges
Meeting stringent enterprise security and data privacy requirements (GDPR)
Meeting stringent enterprise security and data privacy requirements (GDPR).
Integrating with their proprietary, legacy fleet management system
Integrating with their proprietary, legacy fleet management system.
Building a multi-level user hierarchy with different permissions for drivers, managers, and administrators
Building a multi-level user hierarchy with different permissions for drivers, managers, and administrators.
Creating a consolidated invoicing system that could handle thousands of individual transactions per month
Creating a consolidated invoicing system that could handle thousands of individual transactions per month.
Our Solution
We assembled an Enterprise POD focused on security and system integration. The team included a DevSecOps engineer, a backend architect with deep experience in legacy system integration, a frontend developer for the admin portal, and a dedicated QA lead.
🌐 Secure Web Portal
We built a role-based web application as the central hub. Fleet managers could assign wash credits, schedule bulk services, view service history per vehicle, and approve invoices.
📱 Simple Driver Mobile App
A lightweight progressive web app (PWA) was created for drivers. It allowed them to find approved wash partners, redeem digital wash vouchers, and upload photo proof of service.
🔗 Integration with Legacy System
Our team performed a deep analysis of the client's fleet management software and built a custom data bridge to sync vehicle and driver data automatically, ensuring a single source of truth.
🧾 Consolidated Invoicing Engine
A sophisticated backend module was developed to aggregate all wash transactions into a single, detailed monthly invoice for the finance department, complete with downloadable reports.
Implementation and Execution
Security-First Design
The project kicked off with a security-focused workshop to define all compliance and data handling protocols.
Phased Rollout
We followed a Waterfall model with clear phases for discovery, design, development, and testing to align with the client's corporate project management style.
EHR Integration
The integration data bridge was built and tested first to mitigate the highest project risk.
Role-Based Access Control
The platform underwent rigorous penetration testing by a third-party firm before deployment.
Patient-Centric UX
User Acceptance Testing (UAT) was conducted with a group of 50 drivers and 5 fleet managers.
Secure Communication
A comprehensive training program was delivered to Global Logistics staff before the system went live.
Positive Outcome
📉 60% Reduction in Administrative Overhead
The automated system eliminated the manual process of collecting receipts and processing expense reports.
💲 15% Reduction in Wash Costs
By partnering with specific vendors and tracking usage, the company was able to negotiate bulk discounts and eliminate fraudulent claims.
✅ 100% Compliance & Auditability
The platform provided a complete, auditable trail of every service, ensuring compliance with client contracts.
😊 Improved Driver Satisfaction
Drivers appreciated the simple, digital process, replacing the cumbersome paperwork of the old system.
Why Choose Us
🏆 Verifiable Process Maturity (CMMI 5, ISO 27001, SOC2)
Verifiable Process Maturity (CMMI 5, ISO 27001, SOC2)
⚙️ System integration and ongoing maintenance services
System integration and ongoing maintenance services
🏢 Custom software for enterprise Tech stack
Custom software for enterprise Tech stack
🔒 Secure, AI-Augmented Delivery
Secure, AI-Augmented Delivery
💼 Deep expertise in B2B solutions
Deep expertise in B2B solutions
🌍 Global Software Delivery Outsourcing & Consulting Expert
Global Software Delivery Outsourcing & Consulting Expert
📜 Microsoft Certified Solutions Experts
Microsoft Certified Solutions Experts
⭐ Marquee clients including UPS, Sabre, etc.
Marquee clients including UPS, Sabre, etc.
📈 95%+ retention rate of clients
95%+ retention rate of clients
Conclusion
This project demonstrates Developers.dev's capability to deliver complex, secure, and highly-specialized solutions for large enterprise clients. We successfully combined modern web technologies with legacy system integration to create a platform that delivered significant, measurable ROI by solving a critical business process challenge.