Microsoft SharePoint has been a huge success since its launch in 2001. After its release, more businesses began to take advantage of the power and benefits of collaboration.
It is widely known as one of the most popular web-based applications in the Microsoft Office suite.
SharePoint solutions can help many organizations reduce costs and minimize risk. We have highlighted the best benefits of SharePoint microsoft technology in this blog post.
This will make the SharePoint application development lifecycle process easier for businesses to work with a SharePoint development company.
What is Microsoft SharePoint?
Microsoft SharePoint allows businesses to collaborate remotely using a website-based platform. It is highly customizable and can be customized for any business.
SharePoint is used by over 200,000 organizations and nearly 190 million people worldwide as their content management and collaboration platform.
You can include the following features when you create a SharePoint team site:
- File versioning
- Document check-in/check-out
- Searching and indexing
- Designated web interface
- Integration with other Windows apps
SharePoint can refer to any one or more SharePoint technologies, products, or services, such as SharePoint Online, SharePoint in Microsoft 365 and SharePoint Server, SharePoint Designer 2013, and OneDrive sync.
SharePoint Online
SharePoint Online, SharePoints cloud version of SharePoint, can be integrated with many cloud apps. It can be used with Microsoft Office 365 or Microsoft 365 licenses.
SharePoint Server
SharePoint Server can be used by businesses on-premises or with an Office 365 Enterprise subscription. This allows them to take advantage of the most recent features and capabilities, such as PowerApps integration and Power BI, MS Flow, modern website pages, authoring, and MS Flow.
OneDrive Sync
OneDrive sync allows you to sync documents to your computer offline from a team site, OneDrive, for school or work.
SharePoint in Microsoft 365
SharePoint in Microsoft 365 is a cloud-based service hosted and managed by Microsoft. This allows businesses to subscribe to a Microsoft 365 plan or the standalone SharePoint Online service rather than implementing SharePoint Service locally.
SharePoint Designer 2013
SharePoint Designer 2013, the last version of which was free, creates powerful workflow-enabled solutions. SharePoint Designer 2013 also edits external content types to provide an external data solution based on Business Connectivity Services.
Benefits of Integrating SharePoint in the Business Environment
How does SharePoint solve the problems faced by small businesses? We are a Microsoft Gold Partner and have extensive SharePoint experience.
Below, we highlight five key benefits of SharePoint for small businesses.
Meeting GDPR Compliance Rules
Each Business has some sensitive data. This could be related to staff members or customers. Most SMEs can only afford an automated solution if they have to deal with complex and time-consuming data protection requirements.
You also run the risk of violating data compliance laws.
Microsoft has taken great care in ensuring SharePoint meets GDPR requirements. The users have complete control over what data is stored, where, and for how long.
SharePoint can be used to automate data expiration that is limited in time.
Easy Collaboration Tool
SharePoint Online allows coworkers to collaborate online. OneDrive lets users save documents and allows them to share them with others.
This allows them to edit in real-time, keeping the copy current. Multiple people can work on a proposal or spreadsheet from different offices. It is possible to track the changes made by each user so that you can see which sections were edited.
OneDrive also automatically creates copies of saved documents so that nothing is lost. OneDrive can automatically create new versions of files if they are accidentally deleted or overwritten.
It is used to catch files that have been accidentally deleted or overwritten.
Limitless OneDrive Storage
OneDrive for Business allows you to save documents on the cloud, not in local storage. OneDrive for Business provides employees with a personal website where they can share and collaborate on documents, access documents from multiple devices, and access them from other devices.
If you wish to share documents with certain colleagues, you can also set individual permissions in OneDrive.
No Coding Required
Complex software can make employees resist adopting it. Investing in technology that users will abandon is not a good idea.
Users in Business prefer a platform that is simple to use and doesnt require any coding skills. SharePoints recent updates make it an ideal solution for non-technical users.
You dont have to be a developer to create a SharePoint site or modify an existing one. Power users can use the SharePoint lookbook to launch their sites using readily available templates.
SharePoint is Continuously Evolving
Many users used to dread working with SharePoint on-prem, particularly 3-5 years ago. It could have been faster, more convenient, and easier to use.
Although some users still have concerns about their SharePoint installation, things have improved.
The platform has seen tremendous growth in recent years. SharePoint Modern Experience makes the platform more user-friendly, quicker, mobile-responsive, and in line with how users use the web.
Users dont have to deal with slow page loads or unreasonable limits. SharePoint can now be integrated with other Office 365 services like Teams and MS Flow to make it an integral part of the digital workplace.
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Encourages Collaboration
SharePoint is well-known for its many collaboration tools that businesses of all sizes can use. SharePoint offers collaboration tools that can be used by both individuals and teams, regardless of whether you are a local business or a global enterprise.
SharePoint allows users to create a virtual workplace that can be used for cross-collaboration or private teams.
Users can edit, access, and create files in SharePoint. This makes it easy for everyone to work together. SharePoint, an intranet portal for your organization, allows everyone to access the correct information at the right moment and in the right location.
Is SharePoint a Development Tool?
Simply put, the answer is yes. SharePoint Framework, SharePoint Add Ins, and farm solutions can be developed on SharePoint.
SharePoint is a development platform. To start your development, familiarize yourself with SharePoints capabilities and features.
SharePoint is a flexible development platform that allows you to build client-side components, add-ins, and solutions that can address many different needs.
SharePoints developer documentation walks you through the technologies, capabilities, models, and features that make SharePoint a unique Microsoft development solutions platform.
SharePoint is a platform for developing content. You need to set up an environment where you can test, develop, build and deploy your content.
The development options can be found in the SharePoint workflow object model or Application Lifecycle Management APIs.
The minimum number of tenants you will need in most cases is at least one, but this can change depending on your needs.
- Developer Tenant: Creating and using your site for developers is a good practice. You can avoid combining your data with the production environment. Register for and create a developer site on Office 365.
- Integration/Testing Tenant: This site verifies that new functionality and apps work on multiple sites and against the data in the production environment. You can add capabilities to the environment that are not yet available. To do this, go to your tenant admin console and choose Service Settings. Next, under the Updates setting, choose First Release. Visual Studio Team Services can be used to automate testing or any other continuous integration testing.
- Production Tenant: This tenant can be approved, release, test, and accept apps. You can create a SharePoint developer account on this tenant to develop and test small-scale apps or those with a limited impact. Avoid mixing development and production environments.
These are The Top 10 Best Practices in SharePoint Project Management
- Advanced Alert Functions
To track the progress of projects, many teams use advanced alert functions in SharePoint. These notify team members about changes and updates to documents.
Common problems in project management are when tasks or responsibilities have been assigned to team members. However, they still need to receive the notification. This can cause a breakdown in communication and disruption to the overall workflow.
- Project Reporting
Microsoft SharePoint is an excellent platform for project reporting. Reporting can be easily customized and embedded in SharePoint pages.
This provides a single-stop shop for reporting, viewing, and navigation. Users can quickly find the data they are looking for using dashboards and filters. They dont have to go through multiple files or folders.
You can also set up automated email notifications to notify team members about project progress so everyone is informed.
- Data Aggregation at Different Project Sites
SharePoint is a powerful platform that allows users to aggregate and collect data from multiple project sites. SharePoint provides insight into the progress of various projects and can identify potential problems.
Data fragmentation can occur when SharePoint sites are used for different purposes. Data fragmentation occurs when data is stored in different places by different team members or teams working on different projects.
This can make it difficult to combine and use the data. Having a central place where all project data is stored is essential. This is preferably in one SQL database. This will make it easier to use the data by teams to complete their projects.
- Use Dashboard Summary
While businesses are collecting more data than ever and analyzing it, employees need to learn to use it. Dashboard summaries may have the answer.
A two- to the three-page document called a dashboard summary provides a high-level overview of a companys key performance indicators (KPIs) and other pertinent data elements. Top stakeholders can use this summary as an executive summary, while managers can use it as a weekly report.
A dashboard organizes key performance indicators and other data in an easy-to-read format. A dashboard combines graphics and text to provide quick information that will help you make informed decisions.
- Use SharePoints Communication Tools
SharePoint can be used as a communication tool in a business setting. It allows employees to communicate with customers and clients and helps them keep track of their communication.
SharePoint can be tailored to meet the Businesss needs. It is essential to learn how to use all features to improve communication.
SharePoint communication tools allow you to manage tasks and projects in your team. Workflows can be a great way to organize all steps in a process and keep them in one place.
It keeps everyone on the same page and helps them understand what to do. This allows teams to run smoothly and efficiently. SharePoint communication tools can help avoid confusion, missed deadlines, overlap, and miscommunication.
- Resource Management
Management of resources is an essential task for many businesses. This is particularly true for companies using Microsoft SharePoint to collaborate.
It doesnt matter if you need to manage employee leave requests, track holiday allocations or manage project resources. You must have an effective system in place. SharePoint has many ways that SharePoint can help you make the most of your resources.
Read More: Why Sharepoint Development is Considered Great for Business Collaboration
- Set your Goals
Microsoft SharePoint can be used to set goals. It is easy to create a SharePoint goal list. You can also use different fonts and colors to distinguish between types of goals.
Additional details can be added, such as the date you plan to reach the destination or a link.
- Use a Visual Timeline View
SharePoints ability to display timelines is one of its most impressive features. A visual timeline view can show a pages history and changes.
This is useful when tracking changes made to documents or web pages.
- Schedule Kickoff Meetings
SharePoint is an excellent tool for managing your schedule. Kickoff meetings are a great way to get your project off the ground.
SharePoint makes it easy to invite people, keep track of who accepted and declined and distribute meeting agendas. SharePoint can be used to record meeting minutes and to post updates to the teams calendar.
- Avoid Unproductive Meetings
Although meetings are essential to any workplace, they can also prove to be time-consuming and costly. Meetings that could be more productive can lead to significant disruptions in the workplace and reduce employees productivity.
Meetings that are not productive can cause frustration and waste time. You can do some things to reduce or improve the productivity of your meetings.
You can keep your appointments on schedule by creating an agenda and sticking with it. Second, ensure that everyone is present. Dont let conversations drift from the topic.
Five Ways SharePoint can help you Improve your Productivity
These are a few ways Microsoft SharePoint application could help you streamline your business activities and promote productivity.
- Document Management
High document loads can make document management difficult for many organizations. Overflowing folders and poorly organized documents can lead to document overload, loss of important documents, or difficulty finding the documents when needed.
Microsoft SharePoint can transform how your organization stores, organizes and disseminates information.
SharePoint organizes all organizational information in one central location. It also provides easy access to various library and document functionalities that can be used for better document management.
These functionalities include:
- Its easy to store and organize documents
- Intelligent and simplified search for files, documents, and folders
- Unified workflows
- Only limited access as per user permissions
- Remember previous versions of a document
- Collaboration
SharePoint also helps increase employee productivity by encouraging collaboration on tasks or projects. Today, most projects require collaboration between employees.
Many employees will work together on a document and then send it to their coworkers to edit and review while they wait. This leads to disorganization and a decrease in enthusiasm and wastes valuable time, which can impact the amount of work your employees can deliver.
SharePoint encourages cooperation in a variety of ways. SharePoint allows team leaders to give different access permissions to team members.
Employees can also collaborate on files via Microsoft SharePoint Online. The co-authoring function enables multiple people to collaborate on a single document or section while simultaneously chatting within the document.
Another benefit is that SharePoint offers the flexibility workers require for productivity, particularly with the advent of Bring Your Own Devices (BYOD).
Workers can collaborate online and wont have the hassle of using a new device to work, increasing productivity.
- Management of Projects
It can be challenging to plan and execute projects. However, SharePoint has proved to be an effective tool for helping organizations better manage their project.
SharePoint provides a central place for records and information that is key to project management.
SharePoint lists are another important function. It allows you to create lists and tasks for any project process.
You can, for example, create an issue list, risk log, and activity list. This will allow employees to work more efficiently and make better decisions.
SharePoint can also be used with Outlook and Calendar in many ways. One of these is the ability for employees to organize their schedules and prioritize their work.
SharePoint supports complex project management. SharePoint Site Collections make it easy to manage multiple projects within your organization with different project managers.
This function allows easier control by logically grouping projects within a site collection.
- Integration with Microsoft 365
Microsoft Office 365 is compatible with SharePoint. As a result, you can access other Office 365 applications like Word, OneDrive and Teams, PowerPoint, and Yammer.
Yammer, Delve, and Skype for Business. Because SharePoint solutions may be combined with other Office technologies, they help establish a productive workplace.
Teams and SharePoint may be used for collaboration, while Planner and SharePoint can be used for task and project management.
Delve, on the other hand, enables you to search every document that staff members have produced or are actively working on. Employees can focus their efforts in one place using SharePoint because it gives them access to the resources they need to complete productive work, which helps them stay on task and save time.
- Communication Internal
Communication is key to productivity improvement. It not only facilitates the flow of information but also boosts the morale of employees.
Many organizations use SharePoint as an internal communication platform. It allows employees to be managed via information dissemination.
SharePoint also allows remote access. This means that workers can receive information from anywhere they may be.
SharePoint is primarily designed for top-down communication, so it doesnt offer robust communication options. Employees need Office 365 to be able to communicate internally. It is best to use a third-party solution that improves SharePoint.
Trends to Consider While SharePoint Development
Since its inception in 2000, SharePoint has changed the market. SharePoint has evolved from an on-premises solution to a variety of licensed cloud-based versions bundled with Microsoft Office 365 or Teams.
Migration to Office 365 is a great option for organizations that use a server version. This requires you to review your custom applications, intranet, and any features that could need to be re-engineered when migrating to the cloud.
There may be specific organizational or collaboration goals to take advantage of Office 365s new capabilities in document management, a corporate intranet, or a learning center.
Increased Testing
Because Microsoft SharePoint configurations are unique, testing is more important than ever, especially as new capabilities become available for automation and integration.
End-user Experience, performance, throughput, identity management, and performance are all important. A lack of diligence could lead to four problems: poor performance, inconsistent integration, and usability issues.
Regular testing is required to identify and correct customizations of workflows, views, pages, views, or metadata.
They can also integrate with legacy systems and document and metadata automation. These customizations must be tested regularly, as Microsoft patches and updates can cause subtle changes or impacts.
Simplifying and Integrating Business Processes
Microsoft SharePoints collaborative feature streamlines business operations through centralized master data management.
SharePoint allows customers, vendors, partners, and employees to manage efficiently. SharePoint also offers external sharing and separate external partner sites. These technologies can be leveraged across organizations to help companies make informed decisions.
The end-user Experience can easily be tuned and analyzed in real time by deploying to individual departments. This allows us to automate and simplify business processes, save time, and find innovative ways to speed up operations.
SharePoint Development Services is easily integrated with other technologies such as SQL, Azure and Teams, OneDrive, CRM, CRM, and the entire Microsoft Office Suite.
It is compatible with all major web browsers, including Mozilla Firefox, Google Chrome, Mozilla Firefox, and Microsoft Edge. It provides a seamless user experience on all devices.
Maintaining the Digital Culture
Microsoft SharePoint has been helping organizations streamline their team collaboration and engagement over the past 20 years.
It is well-suited for different collaboration and enterprise environments. This SaaS product allows for smooth automation of document management. It also transforms business processes to optimize workflow.
Our SharePoint Development Services can help organizations improve the efficiency of their employees by assisting them to migrate into a digital interface.
SPFx and PnP
Microsofts SharePoint Framework allows customizations to meet business needs. Organizations can use it when they move from server-based services into the cloud or migrate from farm-based solutions to server-based ones.
It is an alternative to the.NET framework. TypeScript, which runs on the cloud, is a popular technology today.
Another widespread practice is Patterns and Practices. This involves a complete version of SharePoint development that is updated and tested by the Developers community.
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Conclusion
It is important to make sure you are familiar with all aspects of SharePoint and Office 365 if your company uses them.
These benefits will help you to understand how SharePoint can be used to automate your business processes.
SharePoint is your key to improving business performance. SharePoint is the perfect tool to facilitate collaboration within your organization, from data management to colleague search and everything in between.
SharePoint Project Management offers many benefits, as you can see.
This software allows you to monitor your projects status at any time easily. This software will improve communication between project managers, their teams, and their employees. This software can also be used to enhance team collaboration.
Its built-in communication tools make it easy to stay connected with colleagues and increase employee productivity.
SharePoint is a great investment in project management for your company. SharePoint is packed with great features that will help you to make your business more profitable.
Are you looking to improve your companys project management? You should consider a SharePoint project management system.
